Administrative Assistant

Remote (United States)

Job Details

Location: United States

Workplace: Remote

Employment Type: Full-time

Experience: 1-3 years of administrative, clerical, or related experience

Core Areas: Administrative Support, Document Management, Data Entry, Record Keeping, HR Administration, Invoice Processing, Expense Tracking, Travel Coordination

Compensation: $43,680–$47,840 annually

Schedule: Flexible work schedule

Travel: Minimal travel required

About the Role

The Administrative Assistant supports daily administrative operations, maintaining accurate records, organizing documentation, and completing routine tasks across human resources and financial administration. Responsibilities include data entry, document preparation, internal tracking, onboarding and offboarding coordination, invoice processing, expense documentation, and travel scheduling. The position focuses on consistent execution of established processes that keep administrative systems organized, current, and reliable.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple assignments independently in a remote environment. Daily work involves Microsoft 365, spreadsheets, Monday.com, accounting-related tracking systems, and cloud-based document tools. The position also supports internal team members with administrative requests, billing documentation, vendor invoices, and coordination activities while maintaining accuracy and confidentiality.

What You'll Do

• Organize and maintain administrative, human resources, and financial records, ensuring files are complete, accurate, properly stored, and up to date.
• Perform accurate data entry across internal systems, spreadsheets, tracking tools, and administrative databases.
• Prepare, format, organize, file, and retain business documents according to established document management procedures.
• Update and maintain administrative and accounting-related boards in Monday.com, ensuring task records and tracking information remain current.
• Support employee onboarding and offboarding logistics, including preparing documentation, coordinating schedules, and tracking completion of required tasks.
• Assist with preparing, sending, organizing, and tracking invoices and related billing documentation.
• Collect, categorize, organize, and maintain receipts, expense records, and supporting financial documents.
• Review recurring software subscriptions and related expenses for accuracy and cost-effectiveness.
• Assist with reviewing and processing vendor invoices, bills, and associated documentation.
• Monitor overdue invoices and support follow-up activities related to outstanding balances.
• Assist with collections administration by gathering documentation and organizing materials for legal or collections cases.
• Provide administrative support during client meetings concerning invoices, billing questions, and payment-related concerns without serving as the primary meeting facilitator.
• Maintain internal trackers, administrative logs, records, and operational systems across multiple business functions.
• Coordinate travel arrangements and assist with planning and organizing company events.
• Complete recurring administrative assignments accurately and consistently while following established workflows and instructions.
• Work with internal team members in a professional remote environment to support daily administrative needs and deadlines.
• Protect confidential information and maintain accuracy, discretion, and attention to detail when handling business records.
• Provide additional administrative assistance and complete related assignments as needed.

Qualifications

Required Experience

• 1–3 years of experience in administrative support, clerical work, or a related professional role.

Required Skills

• Proficiency with Microsoft 365 applications and strong general computer skills.
• Ability to perform accurate data entry, maintain organized records, and manage business documentation across multiple internal systems.
• Comfort working with numbers, spreadsheets, receipts, expense records, and financial documentation.
• Ability to organize, prepare, format, file, and maintain documents while following established recordkeeping procedures.
• Comfort learning and using business applications such as Monday.com, QuickBooks, and cloud-based document management systems.
• Strong organizational and prioritization skills, including the ability to manage multiple concurrent tasks and meet deadlines in a remote work environment.
• Meticulous attention to detail, accuracy, and consistent follow-through on assigned responsibilities.
• Ability to follow structured administrative processes, detailed instructions, and recurring operational workflows.
• Ability to handle repetitive, process-driven tasks with consistency, reliability, and accountability.
• Strong written and verbal communication skills for coordinating administrative activities and interacting professionally with internal team members.
• Ability to handle confidential information with appropriate discretion and professionalism.
• Demonstrated independence, responsibility, and ability to complete assigned tasks without continuous supervision.
• Willingness to learn new software, administrative systems, and established business processes.
• Flexibility and adaptability when priorities, procedures, or work requirements change.
• Comfort participating in regular video meetings and working in a professional remote environment.
• Reliable high-speed internet access and a quiet, professional workspace suitable for video calls.
• Ability to perform office-style work involving extended periods of sitting, frequent typing, and regular video meetings.
• Ability to accommodate minimal work-related travel.

Preferred Qualifications

• Associate's degree preferred.

Benefits

• Flexible work schedule.
• Unlimited paid time off (PTO).
• Employer-subsidized health insurance.
• 401(k) retirement plan with a 4% company match.
• Tuition assistance.
• Company-provided modern technology package.
• Annual office supply budget.
• Paid parental leave.
• Paid military leave for employees serving in the Reserves or National Guard.

Background Check: Successful completion of a criminal background check is required before employment.

Application Deadline: Applications are accepted on an ongoing basis until the position is filled.

Additional Information: Responsibilities may include other related duties assigned by a supervisor. Employment is at-will, and this position description does not constitute an employment contract.