Executive Assistant to CEO

Remote (United States)

Job Details

Location: United States

Workplace: Remote

Employment Type: Full-time

Experience: 3+ years in an Executive Assistant or similar administrative role

Core Areas: Executive Calendar Management, CEO Administrative Support, Travel Coordination, Email Management, Executive Communications, Meeting Preparation, Cross-Department Coordination, Workflow Optimization

Compensation: $110,000–$140,000 annually

Schedule: Monday–Friday, flexible working hours

About the Role

This Executive Assistant to CEO position provides direct administrative and operational support to the chief executive, with responsibility for managing schedules, coordinating meetings and travel, organizing communications, and maintaining essential executive workflows. The role involves overseeing daily priorities, tracking deadlines, preparing business materials, and ensuring timely follow-up on executive activities.

The position requires strong organizational judgment, discretion, and proficiency with Google Workspace, Slack, Microsoft Excel, Microsoft PowerPoint, and project management software. Working closely with the CEO and multiple departments, the Executive Assistant supports internal and external communications, coordinates project-related activities, and identifies opportunities to improve administrative processes and executive productivity.

What You'll Do

• Manage the CEO's daily calendar, schedule meetings, coordinate appointments, and monitor important deadlines and commitments.
• Arrange executive travel, including scheduling and coordinating logistics for business meetings and events.
• Serve as a primary point of contact for internal and external communications on behalf of the CEO.
• Manage executive email correspondence, organize communications, and coordinate timely follow-ups.
• Prepare reports, presentations, meeting documents, and other materials needed for executive discussions and business activities.
• Coordinate with multiple departments to facilitate communication, align priorities, and support project execution.
• Provide day-to-day administrative assistance to maintain organized and efficient executive operations.
• Identify opportunities to improve administrative processes, streamline workflows, and increase the efficiency of the CEO's schedule and responsibilities.
• Represent the organization professionally in executive-level interactions, maintaining consistency with its mission and values.

Qualifications

Required Experience

• At least 3 years of professional experience as an Executive Assistant or in a comparable administrative support position.
• At least 3 years of experience using Microsoft Excel.
• At least 3 years of experience using Microsoft PowerPoint.

Required Skills

• Strong executive administrative support capabilities, including calendar management, meeting coordination, email management, and follow-up tracking.
• Excellent organizational and time management skills, with the ability to manage multiple priorities in a fast-paced working environment.
• Strong written and verbal communication skills, including professional English proficiency.
• Proficiency with Google Workspace, Slack, and project management software for coordinating administrative and executive activities.
• Proficiency with Microsoft Excel and Microsoft PowerPoint for preparing and organizing business information and presentations.
• Proactive problem-solving skills and the ability to identify improvements in administrative processes and executive workflows.
• High standards of discretion, confidentiality, and professionalism when handling executive communications and sensitive information.
• Ability to work independently, manage competing responsibilities, and maintain attention to detail.

Education

• Bachelor's degree preferred.

Preferred Qualifications

• Previous experience supporting a CEO directly.
• Experience working in a remote environment.

Benefits

• Unlimited paid time off (PTO).
• Flexible working hours and a Monday–Friday schedule.
• Remote work with the flexibility to work from anywhere in the world.
• Health insurance and dental insurance.
• 401(k) retirement plan with employer matching.
• Parental leave.
• Home office allowance to support a comfortable remote workspace.
• Annual wellness stipend for fitness, wellness activities, or hobbies.
• Professional development assistance, including access to online courses, certifications, and training.
• Monthly and quarterly recognition and performance rewards.
• Potential opportunities to accompany the CEO on business trips, events, and meetings.
• Professional growth and networking opportunities through direct exposure to executive leadership and industry professionals.