Executive Assistant

Employment type: Part-time or Full-time

Work location: Remote (United States)

Pay: ~ $18.46 - $28.85/hour

Schedule: U.S. work hours

Position summary

This remote executive assistant role supports day-to-day business operations for senior leaders. You will handle scheduling, communications, research, reporting, and administrative coordination, and you will stay organized while managing multiple priorities.

What you’ll do

• Create and send statements or invoices, track payments, and record expenses.
• Research trends and industry best practices and summarize findings in reports.
• Organize files, documents, and records.
• Complete data entry tasks such as lead lists, meeting minutes, transcriptions, payroll support, and research notes.
• Research products, purchase items, and secure samples.
• Update and manage CRM information for marketing and sales campaigns.
• Track projects, support internal communication, and keep operational data organized.
• Manage calendars, prevent scheduling conflicts, and help meetings run on time.
• Build itineraries and handle travel bookings (hotels, rental cars, etc.).
• Handle inbound and outbound calls for scheduling and informational requests.
• Manage email and follow-ups, organize inboxes based on preferences, and flag important messages.
• Turn information and data into clear reports and presentation slides.
• Upload videos, manage reviews, and keep profiles updated as assigned.
• Handle ad hoc tasks as needed.

What you’ll need

• At least 3 years of experience supporting C-level executives.
• Bachelor’s degree or certificate course.
• Strong English communication skills, written and verbal (at least B2 level).
• Strong organization and time management.
• Comfort with modern tools (cloud services, VoIP, desktop sharing).
• Experience with spreadsheets and word processing (MS Office or similar).
• Experience with online calendars and scheduling (Google Calendar or similar).
• Proactive attitude and willingness to be trained.
• Must be located in the United States and authorized to work in the U.S.

Technical requirements

• USB headset with noise cancellation.
• Working webcam.
• Computer with at least a 1.8 GHz processor and 4 GB RAM.
• Primary internet speed: at least 25 Mbps.
• Backup internet speed: at least 10 Mbps.