Project Manager

Remote (United States)

Job Details

Location: United States

Workplace: Fully Remote

Employment Type: Full-Time

Experience: 3+ years of hands-on project management experience

Core Areas: End-to-End Project Delivery, Project Planning & Scheduling, Scope & Change Control, Risk & Dependency Management, Agile & Hybrid Methodologies, Jira & Monday.com, Stakeholder Management, OKR-Aligned Project Execution

Compensation: $75,000–$105,000 annually

Travel: Occasional travel to Las Vegas for quarterly planning sessions and major project kickoffs.

About the Role

This Project Manager opportunity focuses on the end-to-end delivery of multiple concurrent projects spanning software engineering, digital products, artificial intelligence, and marketing. The position owns each project from initial intake through planning, execution, monitoring, and closeout, with direct responsibility for scope, schedules, milestones, risks, dependencies, stakeholder reporting, and measurable delivery outcomes.

Working alongside the Director of Program Management and reporting to the Co-CEOs, the role coordinates cross-functional teams using Jira, Monday.com, and Confluence. Responsibilities include applying Agile, predictive, and hybrid delivery methodologies, resolving project blockers, maintaining project governance, improving operational workflows, and connecting project execution to organizational objectives and key results (OKRs). The position requires hands-on ownership, clear executive communication, and consistent accountability for project delivery.

What You'll Do

• Manage multiple simultaneous projects across engineering, product development, AI, and marketing, maintaining ownership from project intake through final closeout.
• Develop project charters defining objectives, success metrics, project sponsors, scope, milestones, and applicable budgets.
• Translate project scope into structured work breakdowns, realistic delivery schedules, critical paths, and measurable milestones.
• Establish and maintain project baselines, updating plans as requirements, dependencies, and delivery conditions evolve.
• Select and implement predictive, Agile, or hybrid project management approaches based on project requirements.
• Organize and facilitate project kickoff meetings, working sessions, standups, sprint planning, sprint reviews, and retrospectives as appropriate.
• Complete project closeout activities, document lessons learned, and maintain retrospective records in Confluence.

• Monitor project scope and evaluate change requests, documenting their impact on delivery timelines, costs, and resource requirements.
• Ensure project changes have clearly identified decision-makers and documented approval decisions.
• Maintain RAID logs covering project risks, assumptions, issues, and dependencies.
• Identify emerging delivery risks early, recommend mitigation strategies, and escalate significant issues before they affect committed milestones.
• Coordinate dependencies and handoffs between engineering and marketing teams to prevent delays and resolve cross-functional blockers.
• Oversee vendor and contractor deliverables, ensuring alignment with established statements of work (SOWs).

• Prepare concise weekly project status reports covering overall project health, milestone progress, risks, blockers, and outstanding decisions.
• Maintain accurate project-level information for portfolio reporting managed by the Director of Program Management and reviewed by executive leadership.
• Communicate project progress, delivery commitments, and required actions to engineers, marketers, project sponsors, and Co-CEOs.
• Adapt reporting detail to technical, operational, and executive stakeholders while maintaining consistent visibility into project performance.
• Escalate projects at risk with clearly defined problems, available options, and recommended corrective actions.
• Document meeting outcomes, decisions, assigned owners, deadlines, and follow-up actions in Confluence.

• Maintain accurate project records in Jira and Monday.com, including task ownership, deadlines, current status, and definitions of done.
• Coordinate the review and cleanup of legacy Jira epics associated with abandoned or incomplete projects, including work dating back several years.
• Validate the status of legacy work with the original teams, archive or close obsolete items, and re-plan initiatives that remain relevant.
• Apply an existing draft project intake and governance framework to active projects, assess effectiveness, and recommend improvements.
• Develop reusable project management templates, checklists, documentation, and runbooks to improve delivery consistency and efficiency.
• Identify workflow inefficiencies and implement practical improvements that reduce project delays and strengthen execution.

• Connect individual projects to the specific Key Results they support, maintaining a clear relationship between project deliverables and organizational objectives.
• Support quarterly OKR planning and weekly progress check-ins alongside the Director of Program Management.
• Prepare planning data, gather stakeholder updates, and track OKR-related follow-up actions through completion in Monday.com.
• Provide reliable project execution and reporting so senior program management can focus on portfolio planning and governance.

Qualifications

Required Experience

• At least 3 years of hands-on project management experience delivering software, digital, or marketing projects.
• Demonstrated experience managing several concurrent projects through their complete delivery lifecycle.
• Proven ability to quantify delivery improvements through metrics such as on-time completion rates, cycle times, defect rates, or budget performance.
• Experience coordinating cross-functional teams and maintaining accountability for project commitments without relying on direct management authority.
• Experience connecting project activities and deliverables to measurable business outcomes.

Required Skills

• Strong practical knowledge of project management fundamentals, including project charters, work breakdowns, scheduling, critical path analysis, RAID logs, change control, and stakeholder management.
• Ability to manage project scope, milestones, risks, dependencies, resource impacts, and delivery commitments across multiple active initiatives.
• Proficiency in Agile, predictive, and hybrid project delivery methodologies, including selecting the most appropriate approach for individual projects.
• Hands-on experience with Jira and a work management platform such as Monday.com or Asana, with the ability to become fully operational in Jira, Monday.com, and Confluence within the first 60 days.
• Ability to facilitate project kickoffs, working sessions, standups, sprint planning, reviews, and retrospectives.
• Strong project reporting and documentation skills, including preparation of accurate status updates, meeting notes, action items, and executive summaries.
• Ability to assess change requests, communicate their effects on project timelines, budgets, and resources, and coordinate decisions with project sponsors.
• Working knowledge of objectives and key results (OKRs), including connecting project execution to measurable Key Results.
• Business acumen sufficient to understand project objectives, prioritize delivery outcomes, and assess the business impact of project decisions.
• Strong stakeholder coordination skills, with the ability to hold engineers, marketers, and senior leaders accountable while maintaining constructive working relationships.
• Daily practical use of AI tools such as Claude, ChatGPT, or comparable applications for drafting project updates, summarizing meetings, and analyzing project information, including the ability to explain established workflows and verify AI-generated outputs.

Preferred Qualifications

• Project management certification such as PMP, CAPM, PMI-ACP, CSM, or an equivalent credential.
• Experience managing projects within consumer subscription businesses, digital marketplaces, or high-growth digital product organizations.
• Experience overseeing external vendors, agencies, or contractors, including statements of work, change orders, and deliverable reviews.
• Familiarity with Six Sigma, Lean, or comparable process improvement methodologies.
• Experience configuring Jira or Monday.com workflows, automations, and reporting dashboards.
• Experience working in founder-led organizations where project management processes and governance structures are being developed alongside active operations.
• Bachelor's degree or equivalent professional experience.

Relevant Professional Backgrounds

• Project management experience in software, digital, or product organizations, including ownership of several concurrent projects and measurable delivery results.
• Technical project management experience delivering engineering initiatives while coordinating with marketing teams.
• Agency or professional services project management experience involving SOW ownership, scope changes, and client reporting.
• Marketing or growth operations experience that has progressed into full-lifecycle project ownership.

Performance Expectations

• Within 30 days: Establish proficiency in Jira, Monday.com, and Confluence; assume an initial portfolio of projects with documented charters, owners, schedules, RAID logs, and weekly status reports.
• Within 90 days: Independently manage a full portfolio of concurrent projects, demonstrate improving on-time milestone performance, and complete the cleanup of legacy Jira epics.
• Within 6 months: Establish project reporting as a reliable source of status information, evaluate the project intake framework through live implementation, and create reusable templates and runbooks in Confluence.
• Within 12 months: Demonstrate a measurable record of successful project delivery and readiness to take on larger, more complex initiatives with potential progression toward Senior Project Manager responsibilities.

Benefits

• 99% employer coverage of the base medical insurance plan.
• Dental and vision insurance.
• 65% coverage for qualified dependents.
• 100% coverage of short-term disability, long-term disability, and life insurance for qualified employees.
• 401(k) retirement plan with a 50% employer match on contributions up to 6% per month.
• Flexible Spending Account (FSA).
• Flexible paid time off.
• Direct professional interaction with Co-CEOs and functional leadership.
• Opportunity to expand project ownership and advance toward more senior project management responsibilities.