Administrative Operations Coordinator

Location: Remote

Pay: $34.62–$42.31 per hour

Schedule: Full-time

Overview

This position is part of Keller Executive Search and not one of its clients. We are looking for a proactive and highly organized Administrative Assistant to support our executive search professionals and ensure smooth daily operations. If you’re seeking a remote administrative role that offers impact, variety, and professional growth, this is an excellent opportunity to join a global executive search firm.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, edit, and format correspondence, reports, and presentations.
• Maintain filing systems and organize documents for client projects.
• Conduct research to support candidate sourcing and client needs.
• Provide general administrative assistance to executive search professionals.
• Communicate with clients and candidates to ensure a professional experience.
• Assist in planning company events, meetings, and virtual or in-person workshops.

Requirements

• Previous experience as an Administrative Assistant or similar role.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to multitask effectively.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with professionalism.
• Detail-oriented, accurate, and able to work independently or as part of a team.
• Comfortable adapting to a fast-paced, evolving environment.

Compensation & Benefits

• Hourly Pay: $34.62–$42.31/hour
• Comprehensive medical, dental, and vision insurance.
• 401(k) plan with company match.
• Paid Time Off (vacation, holidays, personal days).
• Paid Sick Leave.
• Professional development and clear growth opportunities.
• Supportive, collaborative, and inclusive company culture.