Administrative Assistant

Brooklyn, NY

Employment Type: Full-Time | In-Office

Compensation: $25.00 - $30.00 per hour (based on experience)

About the Role

This opportunity is with a fast-paced manufacturing office serving trade professionals nationwide. The environment is team-oriented, detail-driven, and focused on accuracy and responsiveness.

This role supports daily office operations and works closely with leadership. It is ideal for someone who thrives in a structured environment, enjoys staying organized, and can manage multiple responsibilities while maintaining precision.

What You’ll Do

Email & Order Support

• Monitor incoming emails throughout the day
• Respond to basic order status inquiries
• Accurately enter customer orders into the system
• Assist with preparing and sending customer quotes
• Maintain clear and professional written communication

Phone Support

• Answer incoming calls promptly and professionally
• Provide basic customer information
• Route calls to the appropriate team members
• Take accurate and detailed messages

Administrative & Bookkeeping Support

• Enter bills into QuickBooks Online
• Assist with recording deposits
• Organize and maintain financial documents
• Support basic accounts payable and accounts receivable tasks

General Office Support

• Maintain organized records and filing systems
• Track follow-ups and deadlines
• Assist with daily operational tasks
• Support internal team coordination as needed

Qualifications

• Strong attention to detail and organizational skills
• Clear and professional communication skills
• Ability to work effectively in a fast-paced environment
• Comfortable using computers and email throughout the day
• Ability to manage multiple tasks without sacrificing accuracy
• Dependable and consistent work ethic
• Ability to collaborate as part of a team

Preferred Qualifications

• Prior administrative or office experience
• Familiarity with QuickBooks Online
• Experience in customer service or office support roles
• Strong typing and computer skills

Compensation & Growth

Hourly pay ranges from $25.00 to $30.00 per hour, depending on experience and qualifications.

This role offers opportunities for professional growth and expanded responsibilities over time.