Executive Assistant

Remote (United States)

Compensation

$80,000 – $140,000 per year

This role may also include a discretionary bonus of up to 10% of annual base salary.

About the Role

This role is for an experienced Executive Assistant responsible for providing high-level administrative and operational support to assigned executive leaders. This position is ideal for a proactive, detail-oriented professional who can manage multiple priorities, support executive communication, and help keep leadership workflows organized in a fast-paced, high-growth environment.

The Executive Assistant will serve as a trusted partner to senior leaders by managing schedules, coordinating meetings and travel, preparing materials, tracking follow-ups, and supporting cross-functional collaboration with professionalism and discretion.

What You’ll Do

Executive Support

• Provide high-level administrative and operational support to assigned executive leaders
• Manage complex executive calendars across multiple time zones, including meeting prioritization, scheduling conflicts, and shifting business priorities
• Coordinate internal and external meetings, leadership reviews, team events, and other business activities
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination
• Support day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution

Meeting and Communication Support

• Prepare and organize meeting agendas, presentations, materials, and follow-up actions
• Draft, proofread, and edit correspondence, presentations, reports, and other business communications
• Serve as a point of contact between executive leaders and internal or external stakeholders
• Build strong working relationships across teams and functions to support collaboration and execution

Organization and Follow-Through

• Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders
• Maintain organized records, documentation, and filing systems as needed
• Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate
• Support planning and coordination of executive meetings, off-sites, and cross-functional events

Confidentiality and Process Improvement

• Handle confidential and sensitive information with a high degree of discretion and professionalism
• Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows
• Identify ways to streamline administrative processes and improve executive effectiveness

Qualifications

• 4+ years of experience supporting senior leaders or executives in a fast-paced, complex business environment
• Strong organizational, prioritization, and time management skills with exceptional attention to detail
• Demonstrated ability to manage sensitive and confidential information with professionalism and discretion
• Excellent written and verbal communication skills
• Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously
• Experience coordinating complex calendars, travel arrangements, meetings, and executive communications
• Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications
• Experience using AI tools such as ChatGPT, Copilot, Claude, or similar tools to improve communication drafting, data analysis, prompt engineering, documentation, or workflow efficiency

Preferred Qualifications

• Experience supporting leaders within a SaaS, technology, or high-growth organization
• Experience coordinating executive-level meetings, off-sites, or cross-functional initiatives
• Bachelor’s degree preferred, or an equivalent combination of education and relevant experience

Travel Requirement

• Travel may be required up to 10% of the time

Benefits

• Medical, dental, and vision benefits starting on Day 1
• Affordable health care plans and company HSA contributions
• 6% 401(k) match
• 20 days of paid time off, increasing to 22 days after 3 years of service and 25 days after 5 years of service
• 9 company-paid holidays
• 2 paid floating holidays
• 7 paid sick days
• 2 wellness days
• 1 paid volunteer day
• 12 weeks of primary caregiver leave and 4 weeks of secondary caregiver leave
• Accident, critical illness, and hospital indemnity insurance
• Pet insurance
• Legal assistance and identity theft insurance plans
• Life insurance equal to 2x salary
• Access to wellness resources, including the Calm app and an Employee Assistance Program
• $65 monthly remote work stipend for internet
• Culture and team-building activities
• Tuition assistance
• Career development opportunities
• Charitable contribution match up to $250 per year

Work Environment

• Remote-first working conditions
• Inclusive and welcoming work atmosphere
• Opportunities to partner with leading brands and retailers
• Collaborative environment with professionals who support shared goals
• Work-life balance supported through generous time off and wellness days