Executive Assistant

Employment type: Full-time

Work model: Remote

Pay: ~ $41.35 - $64.90/hour

Role overview

You’ll provide high-level executive administrative and operational support to senior leaders within the Alliances organization, helping manage calendars, meetings, projects, communications, events, and executive priorities in a fast-paced cybersecurity environment.

What you’ll do

• Manage and optimize complex executive calendars across multiple time zones.
• Coordinate domestic and international schedules, agendas, and executive priorities.
• Manage external contacts and identify key stakeholders.
• Handle sensitive matters with professionalism, discretion, and confidentiality.
• Anticipate executive needs and coordinate the right stakeholders and resources.
• Manage special projects and cross-functional initiatives.
• Track objectives, priorities, timelines, progress, and follow-through on key assignments.
• Attend meetings, prepare agendas, capture notes, and track action items.
• Coordinate communication across administrative staff and cross-functional partners.
• Partner with executives, business partners, and executive assistants to coordinate meetings, events, and initiatives.
• Support leadership meetings, QBRs, planning cycles, staff meetings, offsites, all-hands meetings, and executive communications.
• Coordinate agendas, presentation materials, and logistics for senior leadership meetings and executive events.
• Plan and execute large-scale, multi-day offsites, including venue sourcing, vendors, travel, catering, transportation, activities, and budget coordination.
• Resolve complex issues by identifying root causes, building consensus, and driving timely solutions.
• Build trusted relationships with senior leaders, partner organizations, customers, and executive assistants.
• Identify opportunities to improve executive operations, streamline processes, use automation, and improve organizational effectiveness.

What you’ll need

• 5 to 7 years of executive support experience.
• Several years of experience supporting Vice President-level executives or above.
• Experience independently managing projects from start to finish with minimal guidance.
• Experience supporting Sales, Alliances, Partnerships, Revenue, or other go-to-market organizations preferred.
• Familiarity with technology partner ecosystems is a plus.
• Bachelor’s degree preferred.
• Experience with Google Workspace, Slack, Zoom, and Navan preferred.
• Excellent written and verbal communication skills.
• Strong executive presence and ability to build trusted relationships with senior leaders.
• Outstanding organization, attention to detail, ownership, accountability, and sound judgment.
• Ability to manage multiple priorities in a fast-paced, time-sensitive environment.
• Routine experience interacting with executive-level leadership.
• Experience using AI-powered tools to improve productivity, automate workflows, prepare communications and presentations, generate meeting summaries, and improve efficiency.